Terms and Conditions

Terms and Conditions

1. Definitions
VN Maritime is the Surveyor/Consultant trading under these conditions.
“Client” is the party at whose request or on whose behalf VN Maritime undertakes surveying services.
“Report” means any report or statement supplied by VN Maritime in connection with instructions received from the Client.
“Disbursements” means the cost of all reasonable photography, reproduction of drawings, diagrams, sketches and printing, duplicating and, where applicable, electronic transmission fees, and all reasonable and appropriate expenses including travel, refreshments and hotel accommodation where an overnight stay is necessary.
“Fees” means the fees charged by VN Maritime to the Client and including any value added tax where applicable and any disbursements

2. Scope
VN Maritime shall provide its services solely in accordance with these terms and conditions.

3. Work
The Client will set out in writing the services, which it requires VN Maritime to provide. VN Maritime will confirm in writing that it accepts those instructions –or- alternatively what services it will perform in connection with the Client’s instructions. Once VN Maritime and the Client have agreed what services are to be performed any subsequent changes or additions must be agreed by both parties in writing.

4. Payment Terms
The Client shall pay fees to VN Maritime punctually in accordance with these Conditions and in any event not later than 14 days following the relevant invoice date, or in such other manner as may have been agreed in writing between the parties.
Any delay in payment shall entitle VN Maritime to an annual interest of 10%

5. Obligations and Responsibilities
(a) Client
The Client undertakes to ensure that full instructions are given to VN Maritime and that they are provided in sufficient time to enable the required services to be performed effectively and efficiently and to procure all necessary access for VN Maritime to goods, premises, vessels, installations and transport and to ensure that all appropriate safety measures are taken to provide safe and secure working conditions.
VN Maritime shall not be liable for the consequences of late, incomplete, inadequate, inaccurate or ambiguous instructions.

(b) Surveyor
VN Maritime shall use reasonable care and skill in the performance of the services in accordance with sound marine surveying / consulting practice.

(c) Reporting
VN Maritime shall submit a final written Report to the Client following completion of the agreed services describing the Surveyor’s / Consultant’s findings and the condition and/or quality of the object and/or purpose of the assignment, unless otherwise expressly instructed by the Client not to do so.

(d) Confidentiality
VN Maritime undertakes not to disclose any information provided in confidence by the Client to any third party and will not permit access to such information by any third party unless the Client expressly grants permission save where required to do so by an order of a competent court of law.

(e) Property
While the right of ownership to information and photos contained in reports remain that of the client, the right of ownership to original work as well as intellectual property shall remain that of VN Maritime
VN Maritime shall be entitled to keep records of all reports, photographs and other materials used for delivery of services. Such records shall be maintained in accordance with 5(d).

(f) Conflict of Interest / Qualification
VN Maritime shall promptly notify the Client of any matter including conflict of interest or lack of suitable qualifications and experience, which would render it undesirable for VN Maritime to continue its involvement with the appointment.
The Client shall be responsible for payment of VN Maritime fees up to the time of notification.

6. Liability
Without prejudice to Clause 7, VN Maritime shall be under no liability whatsoever to the Client for any loss, damage, delay or expense of whatsoever nature, whether direct or indirect, and howsoever arising, unless same is proved to have resulted solely from the negligence, gross negligence or willful default of VN Maritime or any of its employees or agents or sub-contractors.
In the event that the Client proves that the loss, damage, delay or expense was caused by the negligence, gross negligence or willful default of VN Maritime aforesaid, then, save where loss, damage, delay or expense has resulted from the Surveyor’s / Consultant’s personal act or omission committed with the intent to cause same or recklessly and with knowledge that such loss, damage, delay or expense would probably result, the Surveyor’s/Consultant’s liability for each incident or series of incidents giving rise to a claim or claims shall be limited to a sum of USD 100.000,00.
VN Maritime shall not be liable for loss of or damage to equipment and other items placed at its disposal by or on behalf of the Client however such loss or damage occurs.

7. Indemnity
Except to the extent and solely for the amount therein set out that VN Maritime would be liable under Clause 6, the Client hereby undertakes to keep VN Maritime and its employees, agents and sub-contractors indemnified and to hold them harmless against all actions, proceedings, claims, demands or liabilities whatsoever or howsoever arising which may be brought against them or incurred or suffered by them, and against and in respect of all costs, loss, damages and expenses (including legal costs and expenses on a full indemnity basis) which VN Maritime may suffer or incur (either directly or indirectly) in the course of the services under these Conditions.

8. Force Majeure
Neither VN Maritime nor the Client shall, except as otherwise provided in these Conditions, be responsible for any loss, damage, delay or failure in performance hereunder arising or resulting from act of God, act of war, seizure under legal process, quarantine restrictions, strikes, boycotts, lockouts, riots, civil commotions and arrest or restraint of princes, rulers or people.

9. Surveyor’s / Consultant’s Right to Sub-contract
VN Maritime shall have the right to sub-contract any of the services provided under the Conditions, subject to the Client’s right to object on reasonable grounds.
In the event of such a sub-contract VN Maritime shall remain fully liable for the due performance of its obligations under these Conditions.

10. Time Bar
Any claims against VN Maritime by the Client shall be deemed to be waived and absolutely time barred upon the expiry of three months from the submission date of the Report to the Client.

11. Jurisdiction and Law
These Conditions shall be governed by and construed in accordance with the laws of the Dominican Republic and any dispute shall be subject to the exclusive jurisdiction of the Dominican Courts.